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How we got our HRDC program approved under 20 minutes
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How we got our HRDC program approved under 20 minutes

 

1.    What is HRDC and their Commission Structure?

 

  • HRD Corp allows trainers and training providers to register their courses within their internal platform, e-Tris.

 

Benefits of registering your program within e-Tris:

 

For You (Trainer / Training Provider)

For Clients

  •  Your program will be HRD Claimable, which allows clients to utilise their levy balance within HRD Corp to pay you when you conduct your program (subjected to Allowable Cost Matrix)

 

  • Clients may register for your program internally and utilise their levy balance to fund their training costs – also known as training grants (subjected to Allowable Cost Matrix)
  •   Claim your payment within the system – potentially quicker than if you were to invoice the client directly!
  •  No out-of-pocket transactions, unless the cost of the training exceeds the amount stated in the Allowable Cost Matrix

 

  • Note: A 4% processing fee will be deducted from the total revenue gained from your program upon a successful grant claim.

 

2.    Program Requirements

 

  • Minimum 4 hours of training duration (excluding lunch)
  • Minimum 1 trainer who is TTT certified or has a TTT exemption certificate. If you have more than 1 trainer conducting the session, you must select a lead trainer and indicate that trainer as the Lead Trainer during registration. All trainers must be TTT certified or have TTT exemption certificates.
    • Foreign-based trainers are allowed to be the lead trainer and conduct training programs without needing the TTT certificate or exemption, but they MUST collaborate with a local training provider and provide their profile stating they are a foreign-based trainer
    • If the training program is a seminar or a conference, the trainers (in which case would be branded as speakers) will not require a TTT certificate or exemption

 

3.    Documents to Prepare

 

  • Trainer Profiles for ALL selected trainers for your training program
    • Your trainers MUST possess relevant competencies that align with your program, and the competencies MUST be mentioned within their profiles.
  • TTT certificates or TTT exemption certificates issued by HRD Corp for ALL selected trainers
  • Supporting evidence (e.g. certification, qualification, etc.) – only applicable for professional certification programs only

 

4.    Before Program Registration (Highly Recommended)

  • Before registering your program, I would highly recommend you to register your trainer(s) first, unless the trainer currently exists in your trainers list
  • Click on Profile Management, then Training Programme, and finally Trainer Profile Management

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  • Click on New Trainer Profile Management
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  • Fill out the trainer’s details accordingly, then click Save
  • Guest Trainer: Is the trainer an external trainer (not your own internal trainer)?
  • Academic / Professional Qualification, Years of Career / Training Experience: At least 1 upload in each category

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5.    Program Registration

 

A.    Navigating to Program Registration

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  • Click on New Register for Training Program
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B.     Registering Your Training Program – Programme Information

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Scheme Name

:

HRD Corp Claimable Courses

Focus Area

:

Your training’s focus (e.g. Soft Skills)

Skill Area

:

Your training’s skill segment (e.g. Management & Leadership)

Course Title

:

Title of your training program

Micro Credential Indicator

:

Select Micro Credential only if your program has micro credentials (ref: https://supportcentre.hrdcorp.gov.my/portal/en/kb/articles/hrd-corp-microcredential)

MICAS Application No.

:

Only if your course is a Micro Credential course

Course Summary

:

Summary of your program

Type of Training

:

Select E-learning if your program is an E-learning program

Type of Programme

:

Select Technical if your program covers technical skills

Training Mode

:

Full Time vs Part Time program

Interaction Medium

:

Language used

Duration

:

Indicate how many days and hours your program will take (minimum 1 day, 4 hours)

Minimum Training Qualification

:

Minimum qualifications your participants must have (e.g. SPM)

Target Group

:

Junior Level, Middle Level, Senior Level

Methodology

:

Face-to-face or virtual

Targeted Industry

:

Any specific industry, or open to all

Certification (if any)

:

If applicable, as well as any supporting evidence


 

C.     Registering Your Training Program – Course / Content Outline

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Course Outline

:

State your course outlines here. You may use bullet points

 

D.    Registering Your Training Program – Topic / Module 

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E.     Registering Your Training Program – Trainer List

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  • Select the trainer(s) who will be conducting your program here by clicking on the magnifying glass icon

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  • A separate window will be opened automatically
  • Select your trainer(s) and click Select
  • If your trainer(s) are not in the list, you will need to register the trainer(s) first. See Section 4 : Before Program Registration (Highly Recommended)

 

F.     Registering Your Training Program – Document Attachment

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  • Documents to upload here (highly recommended in PDF format):
    • Trainer profile(s) – label your Lead Trainer’s profile [e.g. Lim Ah Beng (Lead Trainer)]
    • TTT certificates or TTT exemption certificates issued by HRD Corp for ALL selected trainers
    • Supporting evidence (e.g. certification, qualification, etc.) – only applicable for professional certification programs only

 

G.    Registering Your Training Program – Declaration

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  • Ensure that all details are filled in accordingly
  • You can have the same person’s details under the Director/Managing Director/General Manager and the Officer-in-Charge sections, provided the person has the position of a General Manager, equivalent, or above

 

H.    Registering Your Training Program – Save and Continue

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  • You can save your registration process and continue on a later time/date by clicking on Save

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  • To resume your registration, follow the instructions in A. Navigating to Program Registration, but do not click on New Register for Training Program
  • Instead, select your training program amongst the Customize List and click Continue Registration

 

6.    Submission, Approval, Query

  • Once you have completed your program registration, all that’s left to do is click on Submit and wait for your program to be approved
  • You can check on the status of your program by clicking on Profile Management, then Training Programme, and finally View My Programme

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  • Upon approval, you may distribute the Training Programme Number (11-digit code when you click View My Programme
  • HRD Corp may query you on details (e.g. trainers, program details, etc.) if they find your descriptions or uploads to be unclear
  • If there are no queries from HRD Corp, program approval may take up to 3 business days

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